United Methodist Homes
  • Hilltop Adult Care
  • Johnson City, NY, USA
  • Full Time

We're looking for people who care.

United Methodist Homes' Hilltop Campus in Johnson City, NY is committed to serving our community by offering exceptional senior care options while simultaneously creating an employee-friendly environment.  Successful United Methodist Homes employees all have one thing in common: truly caring about the people we serve. With quality and compassionate care always top-of-mind, our environment offers supportive teamwork and opportunities for healthcare professionals to learn and grow!

United Methodist Homes is currently hiring a full time Administrative Assistant for Hilltop Adult Care. 

What will I do?

  • Conveys information from Administrator to department heads.
  • Records and prepares minutes and meeting notes from designated meetings.
  • Maintains meeting schedules and prepares agendas for various committees and meetings.
  • Maintains Conference Room and Training Room calendars.
  • Maintains on-call schedules.
  • Creates and mails correspondence, including notices, invitations, documents, thank you letters, etc.
  • Creates and revises company documents, policies, and forms.
  • Maintains licensure for dentist and beauty shop operators.
  • Coordinate repairs and equipment testing for dental suite.
  • Orders supplies for various departments.
  • Replenishes postage machine funds and maintains machine.
  • Plans and assists campus and department events. Order gifts/flowers as needed.
  • Creates and distributes posters for events, special days, and in-services.
  • Maintains, updates, and reviews records for various files, including but not limited to, pets, company equipment, staff pagers, and supplies.
  • Maintains and updates financial data and records, e.g. capital projects ledger, meal credit list, personal allowance accounts (including quarterly statements), rate changes.
  • Prepares payer list, addendums, mailings for Adult Care and Assisted Living Facility.
  • Maintains central file, including spreadsheet and monthly update requests.
  • Updates resident listing daily.
  • Interacts on a professional level with staff, management, residents, family members and visitors.
  • Creates and maintains front desk staffing schedule. Covers front desk for breaks/lunches as needed.
  • Follows HIPAA guidelines at all times.
  • Other duties as assigned.

What do I need for this role?

  • Problem Solving - Identifies and resolves problems in a timely manner; Develops alternative solutions;
  • Customer Service - Responds to requests for service and assistance in a professional, friendly manner; Meets commitments.
  • Interpersonal Skills Interacts professionally with others; Respects diversity.
  • Oral and Written Communication - Speaks and writes clearly; edits work for spelling and grammar. Able to read and interpret written information.
  • Teamwork - Balances team and individual responsibilities; Gives and welcomes feedback; Contributes to building a positive team spirit; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed.
  • Ethics - Treats people with respect; Keeps commitments; inspires the trust of others; Works with integrity and ethically; Maintains confidentiality; Upholds organizational values.
  • Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time; supports organization's goals and values.
  • Professionalism - Approaches others in a tactful manner; Treats others with respect regardless of their status or position; Dresses appropriately.
  • Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Monitors own work to ensure quality.
  • Quantity - Completes work in timely manner and able to multi-task.
  • Adaptability - Able to deal with frequent change, delays, or unexpected events.
  • Financial Acuity Performs basic accounting/financial processes with accuracy.

What makes United Methodist Homes unique? 

  • We are a faith-based nonprofit organization, committed to serving the community since 1958, and adhering to our mission of providing a wide range of senior living services with truly exceptional care and compassion.
  • We have 2 locations in the Binghamton, NY-area as well as our PA locations in Pittston and Tunkhannock -  all providing senior care options and opportunities for career growth!
  • We recognize our success depends on committed staff members. We offer a comprehensive, affordable benefit program which includes spousal and family coverage:
    • Competitive pay rates
    • Incentive compensation programs 
    • Health insurance plan with Wellness program options
    • Dental and Vision insurance
    • 403B retirement plan with a generous employer match
    • Paid Time Off
    • Employee Assistance Program
    • Tuition Forgiveness for RNs and LPNs
    • Employee referral incentive

United Methodist Homes is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.

Full Job Description

United Methodist Homes
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